Can I Speak with the Manager?

As a manager who sometimes deals directly with customers, are you too popular? Do customers, phoning with minor questions, often ask to speak with you directly – even though your frontline staff could take care of them? While it’s flattering to be in demand as a manager or business owner, it’s a poor allocation of resources. The challenge is how to get your customers to willingly opt to deal with frontline employees. My suggestion – have the employee say to the caller, ‘Pat isn’t available right now. If you’d like to leave a message she typically returns calls at the end of the day. Or perhaps there’s something I can help you with right now?’ Also a tip from my call centre seminars – ensure the employee enunciates (crispens consonants and rounds-out vowels) and speaks with a slightly lower pitch. That way, customers sense they’re already dealing with an intelligent competent person.