Trusted Advisor Blog Posts by Jeff Mowatt
If you've participated in one of my training sessions, you know I share tips on how to earn trust with customers; even those who are frustrated or are making grudge purchases. When it comes to doing business, trusting someone is way more important that having lots in common or liking someone. One of the most powerful ways of earning trust with new customers is down-selling. That's when customers may be thinking about buying something that goes beyond what they really need. For example, they may be considering ordering a custom product or service that's more expensive, and because it's custom, will delay delivery. You'd suggest an alternative which suits their purposes just fine, is less expensive, and speeds the process considerably. Your organization may make less money in the short term, but you'll build huge trust equity that pays greater dividends long term. The key is everyone in the organization needs to be aligned in doing what's right for the customer.
Quick - which common words do you use when responding to a request from a customer or coworker? In this short video clip I share a tip on how to convey a positive attitude - even when dealing with customers who are tired, rushed or stressed. Side note: since I posted this tip some years ago, it's received over 50,000 views. Feel free to forward it to anyone who deals with demanding customers.
Researchers at the University of Copenhagen studied which personality traits and behaviors lead to people earning the most money over their careers. The results may surprise you. When considering things like being an extrovert, agreeableness, conscientiousness, neuroticism, and openness to experience, the single factor that had the most impact on earnings - conscientiousness. If you've been reading my tips or books or ever attended one of my live presentations you'll know my overriding message is about gaining and keeping trust. Yes, being friendly is fine. But it isn't nearly as important as being reliable. Want to make more money? Don't make excuses. Keep your promises.
Answer these 3 questions to see how likely your organization is to strengthen customer relationships and prevent conflicts:
- Are customers sometimes unclear about the process of doing business with you?
- Are there often extra charges or time requirements that surprise customers?
- Do customers contact you to request information that’s already available online?
This may be surprising, but few people actually want to do business with you. By that I mean people may want the benefits of your products and services. But the actual process of arranging for your services may be more of a have to do than a want to do. That's why it's often a mistake to ask customer or co-workers questions such as, "Would you like me to ...?" or "Do you want me to...?" Frankly, they don't want to go through the decision process at all. Instead, word your questions along the lines of, "Would it make sense for us to..." "Would it be helpful if I...?" "Would it be useful...?" In general, we get better results with questions that focus on resolving the customer's problem, than with questions that encourage them to think about their mood.
There have been volumes written on how to grow your business and advance your career. Many encourage you to network and get noticed by the right people. After some two decades of working with senior managers and observing what really impresses them from their employees, I’ve found that trying to be popular is the last thing that works for employees. The real secret to winning customers and being valued by senior managers is profoundly simple: keep your promises no matter what it costs you. That means making clear commitments. Telling others, “I’ll try” or “I’ll do my best.” is saying you have no idea if you’re really capable, so you won’t make a firm commitment. Better to say no up-front than say I’ll try and give excuses later. In today’s world of wishy-washiness, just the act of making clear promises – and keeping them no matter what – makes you stand-out.
I used to shudder when people described what I do for a living as being a ‘Motivational Speaker’. I’ve always believed you can’t motivate anyone to do anything they don’t want to do. Years ago, as a Karate instructor, I realized that people improved much faster when you not only helped them learn techniques, but why certain movements were more efficient. Similarly, having conducted customer service speeches and seminars for over 25 years, I found the same principle applies. Pep rally type messages don’t create lasting change with capable professionals. Employees get temporarily pumped-up, but it wears off. Instead, as you share reminders and strategies, people also need to understand why… why this approach is better; for customers, for your organization, and for themselves . Sharing why to do something is just as important as what to do. Motivation is more about motive than mood.
A manager client expressed concern that a few of his employees didn’t seem to get who their customers are. He explained, “They’re attentive to external customers. But when responding to requests from internal customers (co-workers), they’re lackadaisical.” Unfortunately, he isn’t alone. Increasingly, I’m hearing from managers about headaches created when:
- Employees either neglect to submit documentation needed by other departments, or they do so with inaccurate or incomplete information.
- People need to ask co-workers repeatedly for the same services or paperwork.
- Employees are polite with external customers, but blunt – and sometimes insulting behind those customers’ backs – with co-workers.
You’ve no doubt noticed the train-wrecks people create for their reputations by over-sharing on social media. Unfortunately, this lack of discretion isn’t limited to Twitter and Facebook. Here are some of the most common examples of customer service indiscretions.
- Emailing customers with bad news. The tone of an email can inadvertently offend and generate replies that are copied up the ladder; taking more time and involving more people than simply phoning. Better yet, go in-person.
- Telling the customer about your organization’s internal communication issues, lack of staff, etc. Customers don’t want to hear it and it makes you look bad for staying there.
- Complaining to co-workers about certain customers. Left un-checked, this boorish behavior becomes the norm. Customers start picking-up the vibe that they’re being regarded with more contempt than caring.
You and your team members have limited hours in a workday to impact customers and help contribute to overall profitability. The question becomes, which activities pay off the most – trying to sell to new customers through prospecting and networking, or providing exceptional service to your existing customers? Check out this short video where I give you my take on this topic…
REDUCE CUSTOMER CONFLICTS
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